Regulations for the Composition, Election and Length of Term of Executive Committee Officers and General Coordinator of the REELC/ENCLS.
These regulations supplement the Charter of the REELC/ENCLS, and in particular Article III.2.a and Article III.3.
1) Composition of the Executive Committee
The Executive Committee of the REELC/ENCLS will be made up of elected, ex-officio and co-opted officers.
Ex-officio members are:
The immediate past General Coordinator
The Web Coordinator
The Executive Committee may co-opt members for specific purposes (e.g.: the organiser of the Network’s next Congress).
2) Elected Officers.
11 Officers will be eligible for a two-year term (a term is defined as the two years between successive meetings of the General Assembly at the biennial Congress).
One of these places is reserved for a Doctoral Officer, and one for a Post-doctoral Officer (Doctoral is defined as a student currently studying for a Doctoral degree at the time of the election; Post-Doctoral is defined as someone who has a post-Doctoral appointment OR has been awarded his/her doctoral degree within the 3 years before the elections)
3) Procedures for the selection of candidates for the Executive Committee.
Applications for election should reach the Executive Committee at least 2 months before the biennial Congress.
Applications should be accompanied by a CV and a statement of what contribution the applicant believes he/she can make to the European Network, and/or what ideas s/he has for the Network.
The Executive Committee may encourage suitable members to apply, and actively seek candidacies from under-represented areas.
The Executive Committee (or a delegated sub-committee) will consider all applications, may seek additional ones, and may block unsuitable candidates (e.g. candidates who have no experience of comparative literature; candidates who have already served for the maximum number of terms).
The Executive Committee will compile a list of suitable candidates taking into account the following criteria:
· Geographical balance (among the Officers to be elected, as well as by comparison with the outgoing ad recent Executive Committee).
o NB: no more than 2 members from the same country can be elected to the Executive Committee.
· Gender balance
· Balance of seniority / experience in comparative literary studies.
4) Election of Executive Officers
The list of candidates will be submitted to the General Assembly for approval. If there are more suitable candidates than places available, an election will take place by secret ballot.
In this case, candidates’ CVs and statements will be published on the Network’s website at least 4 weeks before the General Assembly, and will be circulated on the first day of the Congress (in advance of the General Meeting)
The ballot paper shall include the names of all eligible candidates. The Doctoral and Postdoctoral candidates shall be clearly identified.
Members present at the General Assembly can cast as many votes as there are places available.
Only one vote can be cast for a Doctoral Officer, and only one vote for a Post-Doctoral Officer
5) Term of Office and re-eligibility.
Officers are elected for a term of 2 years, and are eligible for a second term.
Doctoral and Post-doctoral officers are elected for one term. They can stand again for election in another position (e.g. a doctoral officer as post-Doctoral; the post-Doctoral students as ordinary Officer).
After serving for the maximum number of terms, a period of at least 4 years must elapse before an Officer may apply again for election.
6) Election and term of office of the General Coordinator
The General Coordinator is elected from among elected Officers and serves for a period of one term.
The following system will allow for continuity and coherence in the activities of the Network:
- The General Coordinator (GC) serves for one term.
- At the end of his/her term of office, s/he stays on the Executive Committee as ex-officio member for another term.
- After a period of 12-18 months since its appointment, the Executive Committee also nominates among its members a ‘General Coordinator Elect’ who is proposed as a candidate to become the General Coordinator for the following term, subject to re-election by the General Assembly, and to confirmation by the newly elected Executive Committee.
-Thus each Executive Committee will have: a current GC; an Officer who, having become familiar with ongoing ENCLS business, is a candidate for the position of GC; and a previous GC who will be able to continue advising the current GC and Executive Committee to ensure continuity of action.
This system will come into full implementation from 2009.
These regulations were approved by the General Assembly at its meeting in Vilnius, 11 September 2009.